Many countries and employers require expatriates or international students to obtain what is called an Apostille or “Authentication of Documents” for Diplomas, Licenses, Contracts, and other legal papers. Â
Americans are generally familiar with the concept of Notarized documents, where you take your papers in to an official witness known as a notary (often in a bank or government office) to have them authenticate your signature on the papers. Apostilles involve a similar process wherein you are being asked to provide evidence that the document is legitimate and valid.
In a world of intricate and highly detailed technological capabilities, document and signature forgeries have become a constant concern for employers, official agencies, universities and other organizations that must deal in official and legal paperwork. The result is an assumed mistrust of documents until advanced verification and authentication methods are make. They need to sure that your documents are not fakes or unofficial copies.
In the old days, this often constituted getting an “unopened” copy with some type of seal or logo on the envelope. . . now it has advanced to requirements that state and federal governments attest to document validity.
Basically, the international standard for “verifying the legality of documents” is to have the State/Provincial and Federal government notarize or “certify them.” For Americans, this typically involves sending the original and a copy to your local state department, then send the notarized copy on to the United States federal government, and sometimes then to pass the final version on to the foreign nation’s embassy or official agency for ultimate approval. Â
Obviously, such a process is long and costly in terms of time and money; consequently, many countries worked together to develop and sign an agreement that you can bypass this process with a document called the “apostille.” Â The apostille will be provided by the state department and does not require the federal or international authorization. This breaks down the complex process into a single step at the local level for situations where both countries are members to the agreement.
Irregardless of whether you are getting the apostille or taking the longer route of document authentication, Americans always have to start with the State Department. Â
Below are links to the websites for each state where you can order document authentications and apostilles!
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1. AlabamaÂ
2. Alaska
3. Arizona
4. Arkansas (Rules)
5. CaliforniaÂ
6. Colorado
7. ConnecticutÂ
8. Delaware
9. District of Colombia
10. FloridaÂ
11. GeorgiaÂ
12. HawaiiÂ
13. IdahoÂ
14. Illinois
15. IndianaÂ
16. IowaÂ
17. Kansas
18. KentuckyÂ
19. Louisiana
20. MaineÂ
21. MarylandÂ
22. MassachusettsÂ
23. MichiganÂ
24. MinnesotaÂ
25. MississippiÂ
26. MissouriÂ
27. Montana
28. NebraskaÂ
29. NevadaÂ
30. New Hampshire
31. New JerseyÂ
32. New MexicoÂ
33. New YorkÂ
34. North CarolinaÂ
35. North DakotaÂ
36. Ohio
37. OklahomaÂ
38. OregonÂ
39. Pennsylvania
40. Rhode IslandÂ
41. South CarolinaÂ
42. South Dakota
43. TennesseeÂ
44. Texas
45. UtahÂ
46. VermontÂ
47. Virginia
48. Washington
49. West VirginiaÂ
50. WisconsinÂ
51. Wyoming